Induction and Orientation
When a new employee joins an organization, it is important to provide them with the necessary guidance and resources to ensure that they have a smooth transition into their role. This is where the induction and orientation process plays an important role, which is carried out by the Human Resources (HR) department. The induction and orientation processes are a crucial aspect of employee onboarding, as it helps new hires to understand the company culture, values, and expectations. In this article, we will discuss the importance of induction and orientation in the industry and the steps involved in the process.
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Importance of Induction and Orientation Process:
Induction and orientation are important for several reasons, including:
Improving employee retention: A well-executed induction and orientation process can help new employees feel valued and welcomed, reducing the likelihood of early turnover. Including good ice-breaking activities helps the new employee to quickly gel with the people around including other new hires, HR team members, etc.
Increased productivity: By providing employees with the necessary resources and information, new hires can quickly integrate into the team and start contributing to the company’s objectives. The sooner the employee settles in the company and becomes comfortable, the better is the productivity and this also leads to improved focus on the job rather than other unnecessary distractions.
Faster learning: A proper induction and orientation process can help employees learn about the organization’s goals, policies, procedures, and expectations, leading to a faster learning curve. The HR Training team members can have the policies, standard operating procedures, code of conduct, benefits, and other related documents put up on the company’s intranet portals and share the link with the new employees. The new employees can visit the link and refer to the relevant information again and again whenever needed. Things such as an Organization chart also is very important and must be shared with the new employees. It is desirable to have the photographs of the employees in the organization chart so that the new employee can recollect their faces, their designation, and departments when they happen to meet them. This will help in quickly developing good relationships with all.
Boosting employee engagement: By providing employees with the necessary tools, resources, and support, they are more likely to be engaged in their work and committed to the company’s objectives.
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Steps Involved in the Induction and Orientation Process
The induction and orientation process should be well-planned and executed to ensure that new employees have a positive experience. Below are the steps involved in the induction and orientation process:
Preparing for the Induction and Orientation Process
The HR department should prepare for the induction and orientation process by developing a plan that outlines the objectives, timelines, and resources needed. They should also ensure that all necessary paperwork is prepared and available, including contracts, benefits, and payroll information. The HR department should also ensure that the necessary tools and equipment are available, including laptops, uniforms, and any other equipment that the new employees will need to perform their duties.
Welcome and Introduction
The first step in the induction and orientation process is to welcome new employees and introduce them to the team. This can be done in person or virtually, depending on the company’s policies and the current circumstances. The HR department should provide an overview of the company’s history, mission, values, and culture. The new employees should also be introduced to their team members and any other relevant personnel.
Orientation Training
The next step is to provide the new employees with orientation training. This can include information on the company’s policies and procedures, health and safety guidelines, and any other relevant training required for their role. The HR department should also provide an overview of the company’s structure, reporting lines, and communication channels. This training can be delivered through online training modules, presentations, or in-person training sessions.
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Job Specific Training
The new employees should also receive job-specific training to help them understand their role, responsibilities, and expectations. This training can include information on the job’s tasks, goals, and objectives, as well as the performance metrics used to evaluate success. The HR department should also provide new employees with any necessary tools or equipment, such as software training or equipment usage training.
Follow-Up and Feedback
The HR department should conduct regular follow-up sessions to ensure that the new employees are adjusting well and to address any concerns or issues that arise. This feedback can be gathered through surveys, one-on-one meetings, or group discussions. This feedback can be used to improve the induction and orientation process for future new hires.
Conclusion
The induction and orientation processes are essential aspect of employee onboarding. It helps new employees integrate into the company’s culture and values, understand their roles and responsibilities, and feel supported in their new position.
Author:-
Shashikant Phadtare
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